If one or more employees move to a different payroll, you need to move them between payrolls in the Cushon Employer Portal to continue paying their pension contributions.
To do this:
- Log in to the Employer Portal
- Click Employees in the menu on the left
- Click Move Payroll at the top right to start moving employees between payrolls
Click Actions
Then select the drop down option to Move employees between payrolls. This option in the dropdown will only show for employer accounts with more than one payroll.
If you need to create a new payroll you will need to contact us with the details of the new payroll you need to set up.
Select the payroll you wish to move the Employees from in the first dropdown menu. Select the payroll you wish to move Employees to in the second drop down menu. Click continue.
If you are moving all employees from one payroll to another (for example a weekly payroll is being closed and all employees have been converted to Monthly) you can select the move all employees tick box.
If you are moving individual employees you can search for them using the search bar and select them using the tick box on the right hand side of their name and payroll number.
When you have selected all employees you want to move, click Move Employees.
You will then be prompted to confirm the action, you must ensure that no further contributions are required for employees on the moving from payroll as once the employees are moved, contributions on the previous payroll will not be accepted and will error through the system validation. If this is required, you will need to move the employee back to the former payroll to allow contributions upload to be accepted.
The move of employees between payrolls has been completed when the screen below shows
You will be able to check the employees selected have moved to the new payroll by clicking the return to Employees page, search for the employee(s) you have moved to a new payroll and check what shows under the Payroll column. It should now show the name of the To payroll.